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Blue Square Building LTD

Unit 2, Sovereign Park, Halesfield 24, Telford, TF7 4NZ

01952 580120

info@bluesquarebuilding.co.uk

This policy explains when and why we collect personal information about our employees and customers, how we keep it secure and your rights in relation to it. We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

How we protect your personal data

  1. We will not transfer your personal data outside the EU without your consent
  2. We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse or unauthorised alteration or destruction
  3. Please note however that where you are transmitting information to use over the internet this can never be guaranteed to be 100% secure
  4. We will notify your promptly in the event of any breach of your personal data which might expose you to serious risk

Who else has access to the information you provide us?

  1. We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law.
  2. We may pass your personal data to third parties who are service providers or subcontractors to us for the purposes of completing tasks and providing services to you on our behalf.  However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

How long do we keep your information?

Blue Square does not wish to store data without a legitimate reason to do so.  It places an excessive burden on the company and IT staff to manage the constantly growing amount of data, moreover it is not practical or cost effective. Some data, however, must be retained in order to protect the company’s interests, preserve evidence, and generally conform to good business practices. Some reasons for data retention include:

  • Litigation
  • Accident investigation
  • Security incident investigation
  • Regulatory requirements
  • Property history
  • Etc.

Types of data and retention period;

Category

Retention Period

Financial records;

 purchase ledger, sales ledger, payroll data, tax documentation

7 years

Complaints;

Correspondence with complainants

7 years

Contractual arrangements;

Service level agreements, legal contracts, tender documentation

7 years

Personnel records

7 years

Health and safety records

7 years

Training records including certification

7 years

Insurance

7 years

 

When the data’s retention period expires, it should be destroyed appropriately. This data shall be disposed of confidentially using the waste disposal shredders provided.

Your rights

You have rights under the GDPR:

  • To access your personal data
  • To be provided with information about how your personal data is processed
  • To have your personal data corrected
  • To have your personal data erased in certain circumstances
  • To object to or restrict how your personal data is processed
  • To have your personal data transferred to yourself or to another business in certain circumstances

You have the right to take any complaints about how we process your personal data to the Information Commissioner:

https://ico.org.uk/concerns/

0303 123 1113

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

For more details, please address any questions, comments and requests regarding our data processing practices to our Data Protection Officers:

Finance and payroll – Racheal Plant; Accounts & Office Manager

                rachealp@bluesquarebuilding.co.uk

                01952 580120

Operations – Lauren Sylva; Service Delivery Team Lead

                laurens@bluesquarebuilding.co.uk

                01952 580120

Website

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Our site and apps may, from time to time, contain links to other websites, mainly those of our partners and clients, but also those of other third parties. Please note that these websites have their own privacy policies before you submit any personal data to these websites.